Montemor-o-Novo

The Portuguese municipality of Montemor-o-Novo uses SAPERION in order to electronically capture documents and to organize administrative processes in an easier and more state-of-the-art manner. There are 18,540 residents in this city and in the 10 associated communities.

Montemor-o-Novo

To begin with, classification, processing, forwarding and archiving of the entire correspondence are to be automated. Subsequently, a central information archive will be established to store all documents.There are plans to extend this system to other administration processes in the future. Before the introduction of SAPERION the entire distribution and management of correspondence was done on paper. By applying SAPERION, new workflows have become feasible which provide significant advantages to the staff members of the municipality and to the residents:

• Significant time-saving when processing and forwarding documents
• Faster and easier distribution and dissemination of information
• Higher security and tighter control when accessing documents
• Central archive

Augusto Sobral, Coordinator of the IT department, Municipality of Montemor-o-Novo: "As a result of applying the DMS software by SAPERION in our municipality it is now possible to forward correspondence to addressees within seconds. It is now very easy to find, display and forward any document instantly."
The number of documents contained within the document management system and in the digital archive will grow quite rapidly. Already more than 50 users work with SAPERION. Annually, the municipality expects to process more than
35,000 documents, and the digital archive will extend to in excess of 20 GB.

Montemor-o-Novo

HERAUSFORDERUNG

• Already more than 50 users just in the beginning stage
• More than 35,000 documents/year
• Digital document archiving with more than 20 GB storage space

Montemor-o-Novo

• Gain access to the entire centralized electronic document archive in just a few seconds
• Improve productivity and reduce administrative costs
• Reply to inquiries quickly
• Having fewer paper copies saves significant amounts of time and money
• Tremendous time savings for processing and forwarding documents
• Greater process flexibility for handling documents
• Distribute and circulate information easily, quickly, and securely
• Greater security and better control over access to documents