SAPERION in Montemor-o-Novo

The Portuguese municipality of Montemoro-Novo uses SAPERION in order to electronically capture documents and to organize

administrative processes in an easier and more state-of-the-art manner. There are 18,540 residents in this city and in the 10 associated communities.

To begin with, classification, processing, forwarding and archiving of the entire correspondence are to be automated. Subsequently, a central information archive will be established to store all documents.There are plans to extend this system to other administration processes in the future. Before the introduction of SAPERION the entire distribution and management of correspondence was done on paper. By applying SAPERION, new workflows have become feasible which provide significant advantages to the staff members of the municipality and to the residents:

• Significant time-saving when processing and forwarding documents
• Faster and easier distribution and dissemination of information
• Higher security and tighter control when accessing documents
• Central archive

Augusto Sobral, Coordinator of the IT department, Municipality of Montemor-o-Novo: "As a result of applying the DMS software by SAPERION in our municipality it is now possible to forward correspondence to addressees within seconds. It is now very easy to find, display and forward any document instantly."

The number of documents contained within the document management system and in the digital archive will grow quite rapidly. Already more than 50 users work with SAPERION. Annually, the municipality expects to process more than 35,000 documents, and the digital archive will extend to in excess of 20 GB.
About INFORGEIDE Inforgeide S.A. is a new SAPERION partner in Portugal. The company was founded in 1998 and has specialized in the processing and management of documents.

Contact: João Esteves Gonçalves, e-mail jcgoncalves@inforgeide.pt, www.inforgeide.pt